Race Day: Saturday, September 21st 2019
The Race Guide is a comprehensive document in PDF format which you can download and store on your smart device – or go old school and print it out. It contains a summary of all the important information to make sure you get the most out of your event experience.
|18 Feb 2019||Online registration opens.|
|14 Jul 2019||Earlybird entry rates expire.|
|21 Aug 2019||Last opportunity to claim 50% refund for withdrawal.|
|25 Aug 2019||Last chance to claim free delivery of your race number.|
|16 Sep 2019||Race Week entry rates apply.|
|20 Sep 2019||Pre-race day number collection. 4-7 pm at the event venue on The Strand|
|21 Sep 2019||Race Day!|
Race Day Schedule
|06:30 AM||Event Base opens on The Strand|
|07:45 AM||Buses ready for boarding for Papamoa|
|08:00 AM||Last chance to walk from finish to 10K start|
|08:15 AM||Buses Depart for Papamoa|
|08:40 AM||Compulsory race briefings – 10K & 5K|
|08:45 AM||RACE START 10K Runners & Hybrids (@Harbour Dr, Otumoetai)|
|08:45 AM||RACE START 5K Fun Run & Walk (@The Strand)|
|08:48 AM||RACE START 10K Competitive Walk (@Harbour Dr, Otumoetai)|
|09:05 AM||Compulsory race briefings – 42K & 21K|
|09:10 AM||RACE START 42K & 21K Runners & Hybrids (@Papamoa)|
|09:13 AM||RACE START 21K Competitive Walk (@Papamoa)|
|12:30 PM||Main awards ceremony and spot prizes|
|02:30 PM||RACE START 2K Kids Dash (@The Strand)|
|03:00 PM||Mascot Race|
|03:15 PM||Kids awards ceremony and spot prizes|
|04:00 PM||Final Finishers Welcome|
|04:10 PM||Marathon Cut-off|
|04:15 PM||Event Close|
Everyone who registered at least four weeks prior to the event – by midnight on August 25th – will have their race number delivered to them in the mail. If you have your number, you’re ready to race, you don’t need to come to registration desk again.
Marathon & Half Marathon entrants will also receive a free cap with their entries. These can be collected from the Merchandise Tent at the event site. You must show them your race bib to redeem.
Keep your race number safe! Your race number includes your integrated, disposable timing tag on the back. Because of this, replacement bibs cost $10 – so don’t lose yours!
I Don’t Have My Race Number Yet!
If you registered after the postal deadline, you will need to collect your race number from the Registration tent at the race venue on race weekend. There are two opportunities to do this:
- Pre-race registration: Friday, 20th September, 4-7 pm at the Event Venue.
- Race-day registration opens at 6:30 am at the Event Venue on The Strand. We advise those who still have to collect their race number to allow a little bit more time on race morning. Note that all Registration enquiries must be taken to the Event Venue – there will not be a Registration Tent at the Papamoa or Otumoetai start lines.
The Registration Tent is easy to find once you get the event venue. Just look for the green marquee with “REGISTRATION” written on it!
Important! Remember to bring your e-ticket (you can just show us the eticket on your mobile device). It makes things so much quicker on race day. A link to your e-ticket was sent to you by email when you registered.
The Tauranga Marathon event t-shirt is available to purchase when you register. Made from light-weight, dry-fit material, the shirt design features the Tauranga Marathon logo. You can order your t-shirt during the entry process or – if you change your mind later – add it to your registration order. Just be aware that numbers are strictly limited and are often sold out prior to the event – please register and pay for your t-shirt early to secure your preferred size and fit. You can collect your t-shirt from the Merchandise tent at the venue during pre-race registration or on race day. The t-shirt design will be available soon.
Important! Compare the chest measurement with a favourite t-shirt to be sure of your sizing. Our measurements are taken with the t-shirt laid on a flat surfaces. The length measurement is taken from the top of the neckline to the bottom of the shirt. The Chest measurement is taken from armpit to armpit.
It is a requirement of your participation in the event that you wear your race number on the front of your shirt at all times whilst taking part. Your number should be secured to your shirt by a safety pin in each corner (if you don’t have any, come to the Registration desk on race morning and help yourself to some from our containers). Your electronic timing tag is attached to the back of your race number so be careful not to crease, crush or puncture it.
Pimp Your Bib!
When you register, you will have the opportunity to select a nickname to print on your race number. Feel free to be creative – but please keep it clean folks! If you don’t select a nickname, your first name will be printed instead. If you prefer to fly under the radar – or you want to get creative with a sharpie – just put a full stop in the nickname field and we will leave it blank.
Important! Race numbers are printed in two batches. The first batch is sent to print approximately 28 days prior to the event and will include everyone registered in the event at that time. The second batch is sent to print 3-4 days before the event and includes everyone registered up to that time. Note that once your race number has been printed, it is no longer possible to change the printing. If you transfer your entry to another person and your race number has already been printed, your name will still appear on there.
Important! Please don’t lose your race number. Replacement numbers are $10.
When you receive your race number, your electronic timing tag will be attached to the back. We are using disposable stick-on timing tags this year. We are sure you will appreciate the convenience of not having to attach a plastic tag to your shoes and then return it at the finish. All you have to remember is to secure your race number to the front of your shirt and you’re all set. Try to avoid holding your arm in front of the number as you cross the finish line (e.g. to turn off your watch) as this can sometimes affect the tag reading. Just wait until a few steps after the timing mat.
Important! There is no need to return your timing tag.
Important! Keep your race number with you when you finish as we will use it to register you in the prize draw for the Awards Ceremony – see below.
Everyone who finishes the Tauranga Marathon – irrespective of distance – will receive an exclusive commemorative medal.
Exact medal designs will be released closer to the event. However, we can tell you that those in the marathon will receive a distinctive and specially minted medal only available to those who complete the full distance event. We believe strongly that your Tauranga Marathon Finisher Medal will become a treasured possession and we’re committed to providing a medal commensurate with your achievement.
Finisher T-Shirt (Full Marathoner Only)
Those in the marathon will also receive an exclusive, cannot-be-bought-in-the-shops finisher t-shirt along with their medal when they cross the line (head over to the Marathon Only Area just beyond the finish line to collect). There is no monetary charge for this -tshirt – it is included with your entry. However, it is not “free” – it *must* be earned! Don’t come crying to us after the event saying “I pulled up lame” / “couldn’t make it today” / “took a wrong turn and accidentally did the 10k instead” – “but please can I still have my marathon finisher t-shirt”?
The answer is “No!” – this t-shirt is only available for the legends who completed the full 42.2km!
Add an iTab – $15
When you register, you’ll be given the oppertunity to pre-order and iTab medal insert. On the back of your finisher medal is a recess to fit an iTab insert, which you can purchase here. The iTab is a self-adhesive metal plate which is delivered direct to your home approx 2 weeks after the event with your name, distance and time engraved on it. It’s a wonderful way to celebrate and immortalise your achievement.
Trains are a major part of life in Tauranga and the area has many level crossings where trains take priority over road traffic. All race distances include courses which pass over at least one level crossing. Running Events and Kiwirail have worked together to ensure there is as little disruption to the event as possible due to train movements. However, it is inevitable that some participants will be held up by trains and it is important that participants behave in a safe manner when this happens.
Where are the level crossings?
There are five level crossings within the field of play. They are as follows:
- Totara St (North): 16.2km mark of Marathon and Half Marathon.
- Totara St (South): 16.6km mark of Marathon and Half Marathon.
- Cross Rd: 20.2km of Marathon
- Maxwells Rd: 21.1km of Marathon, 0.6km of 10K.
- Dive Cres: 20.8km of Half Marathon, 0.3 & 4.7km of 5K, 1.7km of Kids Dash (this level crossing is sparsely used on race day and we do not anticipate any train movements affecting participants here).
Will I be stopped by a train?
It is important to understand that it is extremely unlikely you will be affected by a train movement. Although we know some participants will undoubtedly be held up somewhere across the course, prior experience puts the total number of affected athletes at around 20 – or about 1% of the total field. Event start times and train timetables have been adjusted specifically to allow the majority of participants to pass over each level crossing unhindered and we do not expect anyone in the top 75% of any event to be affected. Nevertheless, if you are towards the back of the field then there is a chance you will be stopped and you should be prepared for this.
Important! We do not anticipate any train interactions for any participants in the 2K, 5K or 10K races.
What happens if a train arrives?
Above all else, safety is our number one concern. Race marshals will be on hand at each crossing point to ensure that participants are stopped when a train is coming. Failure to adhere to their instructions comes with an instant and irreversible DQ.
As soon as the crossing is closed, race officials will be ready to scan the QR code on your race number as you arrive at the crossing point. This will tell the timing system that you are currently held up at a train crossing. There will be at least 2 scanning stations available at each crossing. Once your bib has been scanned, your race time is effectively “on hold”. When the train has passed and the level crossing is full re-opened, the official in charge of the crossing will release all held runners and scan a release bar code to tell the timing system to restart any held times. You will be able to see in your online race results the time that you were held and the time that you were released from the holding area. If you feel either of these is incorrect, you can contact us through the event web site for more information.
Running Events are extremely grateful to Kiwirail for their help in minimising the impact of train movements on the Tauranga Marathon.
To ensure the safe operation of the Tauranga Marathon event, road or lane closures are in place in several areas around Mount Maunganui and Tauranga on event day. Running Events – and the participants themselves – are indebted to local residents for their patience, understanding and support of the event and the safety of all concerned.
|The Strand (Harrington St to Devonport Rd)||5:00am – 10:00pm|
|Wharf St (Willow St to The Strand)||5:00am – 10:00pm|
|McLean St (Willow St to Dive Cres)||5:00am – 5:00pm|
|Papamoa Beach Rd (Pacific View Rd to Hartford Ave)||7:30am – 11:00am|
|Nikau Cres||6:00am – 2:00pm|
|Rata St (Totara St to Nikau Cr)||6:00am – 2:00pm|
|Harbour Dr (Bureta Rd Kulim Ave)||8:00am – 10:00am|
|Bureta Rd (Ngatai Rd to Kulim Ave)||7:00am – 5:00pm|
|Tainui St||9:00am – 3:00pm|
|Papamoa Beach Rd (Hartford Ave to Oceanbeach Rd)||6:00am – 11:30am|
|Oceanbeach Rd||6:00am – 12:00pm|
|Marine Pde incl. Adams Ave||6:00am – 2:00pm|
|The Mall (incl. Salisbury St)||8:00am – 2:00pm|
|Totara St (Rata St to Hull Rd –Mt Maunganui bound)||8:00am – 2:00pm|
|Dive Cres (Marsh St to The Strand)||8:00am – 2:00pm|
Parking & Bus Transfer
This is one of those events when people say “you should carpool” that they really mean it! Due to the immense size of the course, there are LOADS of road closures, that means less parking! As always, the earlier – the better!
If you are planning on coming into the city, the Tauranga City Council have a great parking map that may give you a few suggestions.
Bus Transfer (Marathon & Half-Marathon entrants only)
Take the stress out of race morning by catching a Bethlehem Coachlines bus from The Strand to your start line, dropping you in plenty of time to get ready to run or walk all the way back! Tickets can be purchased during the registration process; or added to your registration by logging in to your account, clicking on the Make Changes button in your registration and following the prompts. Tickets cost $9 and are limited in number. Ticket purchases will close Thursday evening (if not sold out earlier). No sales from Friday or on Race Day.
|7:40am||Bus muster time|
|7:45am||Buses arrive & boarding begins|
|8:15am||Final buses leave|
|8:30am||Arrival at the Papamoa start line|
Your race bib will show the number of bus tickets purchased in the top left hand corner. If you purchased a bus ticket after your race bib was printed our co-ordinator will have a list of all tickets purchased so just let them know your name and they can check their list. The bus co-ordinator will be onsite and will check your tickets before allowing you to board.
Please don’t be late! Buses will not wait and will be departing promptly at 8:15am.
Spot Prizes & Merit Awards
The event will have two Awards Ceremonies where we will acknowledge some of the excellent performances on the day, as well as giving away thousands of dollars of spot prizes from our sponsors. The first ceremony will take place on the main stage at the venue and will include the 42k, 21k, 10k and 5k events. The second ceremony will take place later in the day for the 2k Kids’ Dash. See the Race Day Schedule for times.
Important! As some of the marathon entrants will still be on course, all marathoners who crossed the start line will automatically be included in the Spot Prize Draw.
We have many wonderful spot prizes to give away thanks to our wonderful sponsors. The grand prize is a big screen TV. Remember – you must be present at the prize giving to claim your prize. Only those who scan their timing tags at the spot prize timing point will be eligible to win a prize. The prize draw timing point will be activated approximately 15-20 minutes before the ceremony – listen out for announcements. All you have to do is walk across the timing mat with your race number and you will be registered in the draw. Easy as!
Important! In the event of inclement weather, we may elect to cancel the Awards Ceremony. Listen out for announcements on the PA or check out our Facebook page. If this does happen, all prize winners will be announced on our Facebook page and prizes will be couriered out to them.
Beautiful glass trophies will be awarded to:
- Top 3 men and women overall in the following events …
- Half Marathon Run,
- Half Marathon Competitive Walk,
- 10K Classic Run,
- 10K Classic Competitive Walk
- 5K Fun Run & Walk
- Top 3 boys and girls in the 2K Dash for …
- Ages 7 & Under
- Ages 8 & Over
The iTab is a self-adhesive metal plate which is delivered direct to your home approximately three weeks after your event with your name, distance and time engraved on it. It’s a wonderful way to celebrate and immortalise your achievement. Where possible, our finisher medals have a recess on the back to fit your iTab insert.
iTabs are available for the following events:
– Tauranga Marathon
– Devonport Half Marathon
– Omaha Half Marathon
– Coatesville Half Marathon
– Maraetai Half Marathon
– Waterfront Half Marathon
– Auckland Half Marathon Series Grand Slam (will include all five of your half marathon finishing times in the series)
– North Shore Run Series Super Slam (will include all three of your finishing times in the series)
You can purchase an iTab when registering for your event. For individual events, they are $15 and for the Auckland Half Marathon Series Grand Slam and North Shore Run Series Super Slam medals, they are $19. The price includes delivery to your door. If you didn’t order one when you registered – but would like to do so now – you can do it via My tiktok up until race week. Just click on the LOGIN button at the top of the web site and follow the prompts from there.
Thanks to some wonderful experienced volunteers, we will have pacers available to help you reach you race goals. Our pacers will be wearing either a Tauranga Marathon Event t-shirt or a black Run More tshirt or singlet and a hydration pack with their target time flag attached. Look out for the coloured flags during the pre-race safety briefing and their accompanying pacer wearing a pacing bib. When you find them – stick to them like glue!
Pacer 1 will run the Marathon distance and be wearing the hydration pack. Pacer 2 maybe running either the full marathon or the half marathon. Half Marathoner’s, as you approach the half marathon turnoff point just before the 20km mark, make sure you listen out to your Pacers for the warning and take the right hand turn to head back to the event site just over 1km away. It will be well signed.
Information For Walkers
Running Events welcome walkers in all of our events, irrespective of the distance. Walkers routinely make up around 15-20% of the total field. We take the needs of our walkers seriously and have made changes to how our events operate to allow walkers to be appropriately recognised and accommodated. The notes here will help you, as a walker, to get the most from the event and help familiarise you with our setup for walkers.
Important! In the spirit of fair competition, we ask that all competitors adhere strictly to the rules. Competitive Walkers must not run or jog at any time during the event and must maintain contact with the ground at all times.
Hybrid Walk/Run or Competitive Walk?
When registering for a race distance which includes a competitive walk prize, you will be prompted to identify yourself as Runner, Hybrid Run/Walk or Competitive Walker. If you plan to walk most of the way but want to have the option to jog or run at any point, you should select the hybrid option. If you intend to walk throughout the event and want to measure yourself against other walkers, you should choose the Competitive Walk option.
Important! Hybrid run/walk competitors should start on the same start horn as the runners. For the 21K and 10K distances, Competitive Walk participants should start on the dedicated walkers start which will be three minutes after the main field.
Are There Prizes?
Please see the Merit Awards section for details of prizes. To be eligible for awards, walkers must enter in the Competitive Walk category, start on the Competitive Walk start signal and must only walk during the event.
How Is the Walking Competition Judged?
Unfortunately, we are not able to provide walking judges for our events. Therefore, we rely upon the integrity of those taking part to adhere to the rules of the walking competition and not run or jog at any time. In our experience over the years, we have found that the most common error in the walking competition is where people register as a competitive walker but decide to run on race day. We have worked around this issue by having a dedicated race start for walkers wherever there are Competitive Walk merit prizes at stake.
Important! We do not make judgement calls on disqualifications based on reports from other competitors. Unless advised otherwise by the competitor in question, we trust the integrity of our competitive walkers. In all cases, the Race Director’s decision shall be final.
Are there Cut-Off Times?
Yes, please refer to the Cut-Off Times tab for further details.
The official cut-off times are:
7 hrs for the Marathon
3.5 hrs for the Half-Marathon
2 hrs for the 10km Classic
1 hr for the 5km Fun Run
Marshals, aid stations, traffic management, signage, etc. – may all be removed from the course on a schedule equal to the course cut off pace. If you are unable to maintain the course cut off pace, you must be ready to stop participating and make your way back to the finish area. At your option, you may elect to continue and complete the course at your own volition. This means you must carry sufficient water and nutrition for your needs, be able to direct yourself around the course and observe and care for your own safety. Where the event has been taking place on closed roads, you must move onto the footpath – where one exists – or to the side of the road and continue as a pedestrian.
Running Events want to encourage all of our participants to make it to the finish line – no matter how long it takes. The above conditions notwithstanding, we are normally at the race site conducting the awards ceremony or packing up the site for at least an hour after the official close off. Provided you make yourself known to us when you finish – and confirm that you followed the correct course – we will be delighted to record your finish time in the official results and present you with your finisher medal.
It is compulsory for all participants to attend, listen to and heed the advice of the safety briefing. Above all else, however, please understand that no roads are closed during the event. You have sole responsibility for your own safety. Do not leave any pavement, cross any road, pass any driveway unless you deem it is safe for you to do so.
Please remind your own spectators that they should not attempt to accompany you in vehicles, bikes or otherwise. They must follow the normal rules of the road to reach vantage points.
Important! A copy of the approved Health & Safety plan is available from Running Events on request.
Remember that other a very small area near the start and finish of the event, all roads are open to the public at all times. Stick to the pavement where one exists and do not cross any intersection unless you have determined to your own satisfaction that it is safe to do so.
Please remember the golden rule … Always give way to vehicles. No matter who has right of way, vehicles always win.